Each family MUST volunteer for 3 full meets. This is a requirement for team participation!!! We can't run a swim meet without this.

Volunteer opportunities are on a first come-first serve basis. All families must complete their job volunteer selection on our website prior to May 18th.  Swimmers will not be entered into a Meet if the volunteer sign-ups have not been completed.  Register early for the best options.

See below for a listing and description of all the job duties. Thank you in advance for your cooperation. 

SWIM MEET VOLUNTEER JOB DESCRIPTION

1. Deck Manager. Organize swimmers on deck by heat and lane.  This job requires two volunteers.  Experienced swim parents are needed, no first-timers are allowed, please.  This job is work intensive and requires organization and lots of walking.  Please know that there is no time to socialize, stop or manage your own children.  Because of the high expectations of the job, it will complete your volunteer requirements in full for the season.  Points = 3

2. Place Judges. View the meet from the side of the pool and determine swimmer placement at the end of each heat.  This job requires sitting during the duration of the meet.  You will not be able to leave your position without getting someone to fill in for you.  You will not have time to manage small children; however, you will have an excellent viewing spot for the full meet.  Points = 1

3. Timers. Clock and record swimmers time for each heat.  Requires two volunteers per lane.  One person will operate the stopwatch while the other person records the finishing times on a clipboard.  Clipboard operator should write legibly as times will be passed to a Master Recorder during the duration of the meet.  Points = 1

4. Judges Recorder. The home team will supply a judge’s recorder. This person will sit along side the Place Judges and record the finishing places for each lane.  You will not be judging the finishing order....just recording it.   The judge’s recorder then passes the completed Judges Placing Form to the master recorder.  This job requires sitting during the duration of the meet. You will not be able to leave your position without getting someone to fill in for you. You will not have time to manage small children; however, you will have an excellent viewing spot for the full meet.  Points = 1

5. Head Timer. Head timer uses a stopwatch at the beginning and end of each race so that if one of the lanes has an issue with their stopwatch, the head timer can assist that lane to record time for swimmer. Points = 1

6. Master Recorder. Collects the times from each lane after each race.  Times are recorded on the Judges Place form and then delivered to a runner.  This position allows for movement around the deck, but there will be no time for sitting.  There is a lot of walking.  Not suitable for parents who have younger kids who aren't swimmers on the team as monitoring them will be difficult.  Points = 1

7. Runners. The home team shall provide a minimum of one runner at all times during the meet. Runners will be responsible for collecting the Judges Placing Form from the Master Recorder. Taking these promptly to the scorer’s table (computer entry).  Point = 1

8. Ribbons. Ribbon volunteers are responsible for placing the completed ribbon labels on the appropriate place ribbon and filing them into our team ribbon box.  This position will not have any duties until after the meet begins.  Typically labels are printed and available to be placed on ribbons by the end of the relays.  However, you should plan to stay at least 30 min after the meet to complete all label filing.  Good job for a parent that needs a late arrival or likes to work in the air conditioning.  Point = 1

9. Bullpen. Must be at meets early and must stay for the entire meet.

Only parents of 6 and Under swimmers may volunteer in the 6 and under bullpen.

Each bullpen will have two -four workers at all time. This job requires you to follow the meet and the events to ensure the swimmers do not miss events.You will help line up swimmers and get them to the deck manager. Also, you are responsible for making sure swimmers are listening and being well behaved and if they are not, please contact Volunteer Lead to remove swimmer from bullpen if needed.  Point = 1

10. Computer person. Enters data into computer system.  This job is seated, often in air conditioning, but will have limited access to watch the meet.  Requires spreadsheet-type data entry.....great for someone who is detail-oriented. Please plan to stay after the meet is over to complete all data entry from the last events and reconcile any issues.   Not suitable for someone with small children to manage.  Because of workload, this job will fulfill your volunteer requirement.  Point = 3

11.  Concession Stand.  Organize and sell food items to raise money for the team.  This job includes concession set-up and/or clean-up.  Point = 1

12.  Floater.  This position will fill any role as needed during the meet.  Your job could be anything from timing....to concession....to bullpen.  Your job will depend on the needs of the meet.  Point = 1

13.  Meet Set-Up and  Meet Breakdown.  Report to the meet no later than 3pm.  Set up tents for announcer, bullpens, etc.  Tents are provided.  Other requirements are moving chairs, and tables, roping off spectator areas, blocking off the baby pool, roping off the concessions area, set up chairs for swimmers behind blocks, putting out lane cones, placing numbers on the blocks.....and anything else required to run the meet.  All of this information is provided in a "Set-Up Manual" with photos.  At the end of the Meet, you are responsible for taking down the tents and returning the pool deck to pre-meet condition.  This job will require some heavy lifting.  It will also require that you are at the pool from 3pm until after the meet is finished.  Point = 1

14.  Parking lot.  Direct incoming traffic at home meets.  Requires you to report to the meet at 3pm.  Not suitable for people with young children to manage.  Bullpens will not be available to watch your children until 4pm.  Point = 1

15.  Tent Transporter.  (Away Meets Only) For this job, we need someone with a truck or large SUV to load the Bullpen tents into their vehicle during Meet Day practice and transport 16-18 tents back and forth to our away meet.  Person needs to be ON time with arrival at 3:30 at our visitor location so we can begin setting up.  This person will also need to transport tents and return them back to the Milton Pool on Friday morning during Fun Friday.  There will be volunteers to assist with set up and breaking down of the tents and putting them in the vehicle.