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Volunteer Requirements

It takes a tremendous number of volunteers to operate a successful swim team and create a positive experience for the swimmers and their families. Volunteers are the backbone of the swim team and are needed for serving in administrative roles, event coordinating, and running swim meets. Volunteering is a great way to get to know other swim team families and to create a fun, supportive and lasting experience for each swimmer.

Volunteer opportunities are on a first come-first serve basis.  Each family will be required to earn 3 points during the swim season by fullfilling some of the job duties listed below (requirements may be altered depending on registration numbers).  Because the Milton Mustangs Swim Team is a volunteer led organization, we all need your help to make the season run smoothly and allow the swimmers to have the best experience possible.  To that end, we are requiring that all families complete job volunteer selection prior to May 20th.  Swimmers will not be entered into a Meet if the volunteer sign-ups have not been completed.  Register early for the best options.

See below for a listing and description of all the job duties. Thank you in advance for your cooperation. 

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Volunteer Job Descriptions


SWIM MEET VOLUNTEER JOB DESCRIPTION

1. Deck Manager. Each team will provide a deck manager. This person is in charge of the ready area and shall line up all swimmers on the deck for their event. He/she shall be provided with the heat sheet listing names of all swimmers in all events. Experienced swim parents needed, no first timers please.

2. Place Judges. Each team shall provide a place judge. The judges must in all events and, at all times command a clear view of the race and finish line. The judges are to judge the place finishes as they see them. The judges are to write the place finish on their updated copy of the meet program. The judge’s recorder at the end of the race will copy that order of finish on the UK Judges Placing Form. The place judges override the times and the starter/referee over rides the place judges if there is a dispute.

3. Timers. At all meets times shall be taken on each lane. Each team shall provide two timers for each of their team's lanes. In a five lane pool the home team will provide two timers for the fifth lane. One of the timers will operate the watch and the other will record the times on the lane timer worksheet. In all events, at all times, the timer must have a clear view of the race and finish line. The timer shall stop the watch immediately when any part of the swimmer’s body touches the solid end of the pool. 

4. Judges Recorder. The home team will supply a judge’s recorder. This person will place himself/herself behind the place judges with their own copy of the UK Judges Placing Form. When the race is finished and the judges and starter/referee have ruled on the place finishes, he/she will record the places in the appropriate block on the UK Judges Placing Form. For swimmers who have been disqualified by the starter/referee the judge’s recorder will write “DQ” in the place block for that swimmer. The judge’s recorder then passes the completed UK Judges Placing Form to the master recorder. The Judges Recorder has no say in the order of finish and should not attempt to influence the place judges.

5. Master Recorder. Each team will provide a Master Recorder. The master recorder collects the UK Judges Placing Form from the Judge’s Recorder when the event is complete and all places have been recorded. The master recorder will then go to each lane and record each swimmer's time in the Time Column of the UK Judges Placing Form as noted by the recording timer. With all places and times recorded, the master recorder will deliver the completed UK Judges Placing Form to the scoring table either directly or via the runner. Each team can alternate this job for each race. Not suitable for parents who have younger kids who aren't part of the team as monitoring them will be difficult.

6. Runners. The home team shall provide a minimum of one runner at all times during the meet. Runners will be responsible for collecting the UK Judges Placing Sheet from the Master Recorder. Taking these promptly to the scorer’s table (computer entry).

7. Ribbons. Ribbon volunteers shall be responsible for placing the completed ribbon labels on the appropriate award and placing them into a box for the their team.

8. Bullpen. First half bullpen workers will need to report with their swimmer…PLEASE BE ON TIME. You will need to mark the arms of the swimmers, get them lined up and to the gate on each of your age group events. Each bullpen will have two -four workers at all time. This job requires you to follow the meet and the events to ensure the swimmers do not miss events.

9. Computer person. Enters data into computer system.

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